The Human Resources Department maintains all personnel files and data and these files constitute the central source of information concerning employees’ conditions of employment, performance, career history, and personal background. Employees have the right to view the contents of their personnel file by prior arrangement with the Human Resources Manager. Information is also stored on a specialised, limited access, computer system.
It is each employee’s responsibility to notify the Human Resources Department, in writing, of any changes to their professional or personal circumstances as soon as they occur. These changes include marital status, address, telephone number, next of kin, dependants, etc.
The Human Resources Department maintain all files, paper and computerised, under secure conditions and all information is treated as strictly confidential.